Status at a Glance
A colour light or large text shows free, busy or starting soon, so people do not open the door to check.
What It Is
A Booking Display Shows the Room Status at the Door
A meeting room booking display, also called a room scheduling panel, is mounted beside the door. It shows whether the room is free or busy, who has it and when the next meeting starts, and it lets people book the room on the spot or extend a meeting.
Most panels read the room calendar in Microsoft 365 or Google Workspace, so a booking made in Outlook or Google Calendar appears on the door and the other way round. Some Teams or Zoom room devices include a scheduling panel, and others are installed as a separate unit. Which option fits depends on the platform and the room, and is set at the site survey.
What It Does
What a Booking Display Typically Does
Calendar Sync
Bookings made in the calendar appear on the display, and walk-up bookings appear in the calendar, where the panel supports your calendar system.
Walk-Up Booking
Anyone can book a free room from the panel for the next slot, subject to your own rules.
No-Show Release
Some systems release a room that nobody checks into, which frees it for others. This needs a check-in or occupancy sensor.
Usage Information
Some systems report how often rooms are used, which helps plan space. Features depend on the product and licence.
Single Cable
Many panels run on Power over Ethernet, so one network cable carries data and power to the door.
Where It Helps
Where Booking Displays Are Most Useful
Typical places, confirmed at the site survey:
- Offices with several meeting rooms that people double-book
- Boardrooms and executive floors with an approval or catering routine
- Training and classroom blocks with fixed schedules
- Clinics, hospitals and polyclinics with consultation and meeting rooms
- Hotels and venues that let function rooms by the hour
- Shared workspaces and hot-desk floors
Options Compared
Three Common Ways to Show Room Bookings
| Option | How it is usually described | When it may fit better |
|---|---|---|
| Panel built into the room device | The scheduling panel is part of a Teams or Zoom room system, sharing its platform and management. | You are fitting a room with a Teams or Zoom room device and want one platform. |
| Standalone calendar panel | A separate panel reads the room calendar from Microsoft 365 or Google Workspace and shows the status. | You want booking displays on many rooms, including rooms without a video system. |
| Tablet on a bracket with a booking app | A tablet in a wall or glass-door mount runs a booking application. | You need a light, low-effort solution for a few rooms and accept less robust hardware. |
These are general descriptions, not rankings; each option can be a good fit. The survey compares them against your rooms and calendar system. See also video conferencing systems.
Planning Checklist
What to Settle Before Installation
Decide which calendar system the rooms use and whether each room has a resource mailbox or room calendar. Check where the network cable can reach the door and whether Power over Ethernet is available. Choose the mounting position: wall, glass door side or a glass-door bracket, and confirm the wall or glass can take it.
Agree the booking rules in advance, such as walk-up booking, maximum meeting length and release of unattended rooms. The exact design, the number of panels and any sensors are set at the site survey and confirmed in the written quote.
Where We Work
Abu Dhabi, Al Ain and Dubai
Quicknet delivers meeting room booking display projects in Abu Dhabi from its head office in Mussafah (Shabia ME-11) and its Abu Dhabi City office on Electra Street. Quicknet also has a branch in Al Ain (30905, Al Marami 7 Street, Industrial Area). See AV conferencing in Abu Dhabi and in Al Ain.
Dubai projects are handled on a project basis by the Abu Dhabi team: a remote consultation, a scheduled site survey, a written proposal, then installation and handover. Quicknet has no Dubai office. See also video conferencing systems.
How a Project Works
From Site Survey to Support
1. Free Site Survey
We visit, measure the room, check the display, cabling, network and seating, and listen to your brief.
2. Design
Equipment, positions and cabling are set out for your meeting platform, with alternatives compared where that helps you decide.
3. Written Quote
You receive an itemised written quote. Warranty and support terms are confirmed in the quote.
4. Installation
Equipment is mounted and cabled, and the room is connected to your network and platform.
5. Testing and Handover
Panels are connected to the room calendars, bookings are tested end to end and the booking rules are set up with you.
6. Support
Support after handover can be covered by an annual maintenance contract, with the terms written into the contract.
Get a meeting room quote faster: tell us about your room
A free site survey and a written quote follow every enquiry. Sending these five details first lets us prepare the right equipment and questions. Dubai rooms are handled on a project basis by our Abu Dhabi team.
- Area or city (Abu Dhabi, Al Ain or Dubai)
- Room size or number of seats
- Meeting platform: Microsoft Teams, Zoom, Webex or other
- Existing display or equipment, if any
- When you need it done
Send the details on WhatsAppRequest a free site surveyCall +971 50 852 9609
FAQ
Frequently Asked Questions
What is a meeting room booking display?
A meeting room booking display is a small screen mounted beside a meeting room door. It shows whether the room is free or busy and lets people book or extend a meeting, usually linked to the room calendar in Microsoft 365 or Google Workspace.
Does a booking display work with Microsoft 365 or Google Calendar?
Most do, but support differs by product, so Quicknet confirms that the panel you choose works with your calendar system and room mailboxes at the design stage.
Do booking displays need power and a network cable?
Yes. Many panels use Power over Ethernet, so one network cable carries data and power. Wireless or battery options exist for some products. Quicknet checks cable routes and power at the site survey.
Can booking displays be added to rooms that already have video conferencing?
Often yes. A standalone panel can be added beside the door of an existing room, or the room device may support its own panel. What is practical depends on the platform, and we confirm it at the site survey.
Do you install meeting room booking displays in Dubai?
Yes, on a project basis. Quicknet has no Dubai office, so Dubai projects are run by our Abu Dhabi team with a remote consultation, a scheduled site survey, a written quote and a scheduled installation.
Does Quicknet supply, install and support booking displays?
Yes. Quicknet supplies, installs and supports booking displays with meeting room and video conferencing systems in Abu Dhabi and Al Ain, and in Dubai on a project basis. Warranty and support terms are confirmed in the written quote.
How much does a meeting room booking system cost?
The cost depends on the number of rooms, the type of panel, any sensors and the installation. Quicknet does not publish a standard price list: you receive an itemised written quote after a free site survey.
Explore More
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